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Administrative Assistant

Company: Carter Lumber
Location: Lansing
Posted on: January 16, 2020

Job Description:

Overview:-- A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable.-- Ensures that the process is running smoothly.-- A strong belief in the mission and goals of the company are necessary to this position.-- Requirements

Previous administrative experienceAbility to use strong judgment in analyzing, troubleshooting and evaluating problemsExcellent written and oral communication skills and ability to prioritizeExperience working with numbers and resolving discrepanciesFriendly, outgoing personalityWorking knowledge of Microsoft Office including Outlook, Word and ExcelResponsibilities
Administrative Duties---------------------- Performs various administration functions including reporting, filing, faxing and shredding.-- Ensures that all mail and faxes are received and routed to proper parties in a timely manner.-- Responsible for collecting sales tickets throughout the day.-- Manages proceeds from vending machines and orders office supplies.-- Keeps files updated and creates new files as needed.--
Accounts Receivable-------------------------------------------------------------------------------- ---------------------- Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.-- Files purchase orders after verification is complete.--
Sales SupportReconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests. --Assists customers with credit questions and invoice documentation.-- Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete. --Verifies pricing per contract and reviews deliveries that are on hold. ------Physical Aspects
Ability to spend long periods of time on the phoneAbility to sit for long periods of timeAbility to typeEquipment Used
Personal computer and various softwareCopier, fax machine and other office equipmentBenefits Provided (for full-time employees):
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Disability Insurance
  • Life Insurance
  • Employer-matching 401(k) Plan

Keywords: Carter Lumber, Lansing , Administrative Assistant, Administration, Clerical , Lansing, Michigan

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