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Parts Administrative Assistant

Company: Shaheen Automotive Group
Location: Lansing
Posted on: November 17, 2021

Job Description:

Shaheen Chevrolet is looking for an all-star administrative assistant! Seeking a friendly, motivated, customer service oriented individual to join our growing team! The ideal candidate should have excellent customer service skills, the ability to excel in a fast paced environment, work well under pressure, and multi-task. Hours Monay - Friday 9am - 6pm What We Offer Competitive pay Medical, Dental, Vision, Life & Disability insurance 401K plan with employer match Paid time off including vacation(s) & holidays Job stability & growth opportunities (we promote from within) Employee discounts on vehicles, parts and service Family owned and operated Centrally located Paid training ...and many other employee perks such as company sponsored family outings, baseball games, holiday party and luncheons! SUMMARY Assures proper control of parts administrative functions. ESSENTIAL DUTIES include the following. Other duties may be assigned. Ensures that credits are received for returned parts. Matches purchase orders and invoices, approves, and forwards to accounting office. Files company copies of parts counter invoices. Submits, organizes, verifies and provides payment follow up for damage claims. Submits, organizes, verifies and provides payment follow up for shortage claims. Submits and provides follow up for General Motors parts subsidy programs, for example; Bump the Competition program and Overpower claims Submits, organizes, verifies and provides payment follow up for Sheet Metal Repair claims. Submits, organizes, verifies and provides payment follow up for core returns. MARGINAL DUTIES include the following. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, invoices and material return processes. Ability to write routine reports and correspondence. Ability to speak effectively to customers, vendors, suppliers, and employees of the organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid Driver's License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and explosives. The noise level in the work environment is usually moderate.

Keywords: Shaheen Automotive Group, Lansing , Parts Administrative Assistant, Administration, Clerical , Lansing, Michigan

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