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Project Administrative Assistant

Company: Creative Financial Staffing LLC
Location: Lansing
Posted on: January 13, 2022

Job Description:

CFS has partnered with a growing organization that's looking to hire a Project Administrative Assistant. Our clients team is able to deliver complete architecture, infrastructure and engineering services, and they specialize in serving government, education, and manufacturing clients. This company is looking for passionate problem solvers who are eager to collaborate on projects to improve the built environment and the world we live in. The primary role of the Project Administrative Assistant is to provide administrative support for project managers and technical professionals on engineering and architecture projects. Company Perks:

  • Medical, dental, vision insurance
  • Short term/long term disability insurance
  • Life & accidental death insurance
  • Tuition reimbursement program, continuing education
  • Employee Assistance Programs
  • PTO and 8 paid holidays
  • 401(k) match, profit sharing Technical Administrative Support:
    • Assist Project Managers in the management of engineering and architecture projects, including
      • Writing and receiving correspondence
      • Preparing proposals
      • Managing EJCDC and AIA contract documents
      • Assembling and organizing project files
      • Processing of construction submittals
      • Scheduling of personnel and equipment resources
      • Facilitating project invoicing and collections
      • Closing out of projects
      • Management of project information in project management/accounting database (Deltek VantagePoint), including data entry and report generation.
      • Assist engineers and architects in the development of technical engineering studies and reports and specifications.
      • Scheduling of meetings and site visits for and by technical professionals.
      • Assist technical professionals in making arranging for the use of vehicles and engineering equipment.
      • Support other project administrative assistants, as needed. General Administrative Support:
        • Assist technical professionals in arranging for subscriptions, conferences, and other professional development endeavors.
        • Assist accounting, marketing and other administrative assistants with special projects, as needed.
        • Complete special projects as assigned by Project Managers.
        • Participate in the reception of visitors during others' breaks, lunches, and absences.
        • Participate in team meetings, all company meetings, and other planning sessions.
        • Participate in training and development activities as needed and directed by supervisor.
        • Perform administrative tasks including, but not limited to, time sheet completion, expense reports, completing correspondence, etc. Education/Experience Qualifications:
          • High School Diploma or equivalent required.
          • Associate's degree preferred.
          • Highly proficient in the use Microsoft Office software and Microsoft Business Essentials communication tools.
          • Proficient in the use of database information.
          • Knowledgeable about EJCDC and AIA contract documents (preferred).
          • Skilled in effective written and verbal communication.

Keywords: Creative Financial Staffing LLC, Lansing , Project Administrative Assistant, Administration, Clerical , Lansing, Michigan

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