SHS-ADMINISTRATIVE ASST / NBU
Company: Sparrow Health System
Posted on: September 20, 2023
Job ID:40668 Administrative Assistant
Positions Location: Lansing, MI
General Purpose of Job:
Coordinate and assist independent administrative operations and
support services required by the Operations Director. Perform a
wide variety of duties such as database maintenance,
correspondence, reports, schedules, budgets, supply and service
requisitions and presentations which may be confidential in nature.
Computer skills including MS Office (Word, Excel, PowerPoint),
Access database management and e-mail.
This job description is intended to cover the minimum essential
duties assigned on a regular basis. Associates may be asked to
perform additional duties as assigned by their leader. Leadership
has the right to alter or modify the duties of the position.
- Performs various word processing, typing and proofreading
duties such as correspondence, forms, tables, charts, records,
schedules, etc. often confidential in nature
- Enters physician payroll and supervisor payroll for
- Manage, arrange, prioritize and communicate calendar and daily
schedule of Directors
- Research issues, draft correspondence, memos and other written
materials to communicate in an effective tactful manner. Track
responses and follow-up obligations.
- Research and coordinate production of audio visual material for
presentations, research background or audience and arrange for all
necessary equipment to be available at presentation sites.
- Answer, screen, monitor, route, relay information and respond
to telephone calls and visitors, physicians, and board
- Establish, maintain and revise record keeping including
accounts payable and filing systems; organize and maintain CME for
physicians; classify, sort, and file correspondence, articles,
records, and other documents.
- Arrange meetings and conferences, schedule interviews and
appointments and make travel arrangements.
- Prepare and distribute minutes to appropriate parties.
- Engage in variety of external contacts to obtain or relay
information, arrange meetings, etc. Often dealing with other
hospitals, business executives, physicians, and external regulatory
- Open, sort, prioritize and distribute mail and prepare
responses to routing inquires.
See education section
Associate's degree in office administration or other related field
and minimum of 1 year of administrative assistant experience OR
high school diploma and a minimum of 3 years administrative
Specialized Knowledge and Skills
Demonstrated ability to interact efficiently and effectively with
others. Demonstrated ability to exercise discretion and judgement
in relaying information, responding to requests and prioritizing
workloads. Excellent oral and written communication skills. Must be
able to demonstrate proficiency with Microsoft Office applications
(Word, Excel, Powerpoint). Highly organized and effective time
management skills. Demonstrated proficiency in word processing,
spreadsheet, presentation graphics and database management
including MS Office (Word, Excel., PowerPoint), and Access
Sparrow Health System is an Equal Opportunity/Affirmative Action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, or
protected Veteran status.
Degree Type / Education Level
Sparrow Medical Group
Keywords: Sparrow Health System, Lansing , SHS-ADMINISTRATIVE ASST / NBU, Administration, Clerical , Lansing, Michigan
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