Project Coordinator

Company: FAMILY HEALTH CARE CENTER OF KALAMAZOO
Location: Kalamazoo
Posted on: February 19, 2026

Job Description:

Job Description Job Description JOB TITLE: Project Coordinator DEPARTMENT: Finance REPORTS TO: Chief Financial Officer, VP of Corporate Services FLSA STATUS: Hourly, Non-Exempt LOCATION: Paterson POSITION SUMMARY: Manages and coordinates a variety of organization-wide internal and external projects and events within budget and scope. Also provides a high level of general and confidential administration support services to the Chief Financial Officer. DUTIES AND RESPONSIBILITIES: Coordinate activities, resources, equipment, information and contractors to plan, implement and execute assigned projects. Work with internal and external resources to identify and define projects requirements, scope, objectives, resources and responsibilities. Ensure that all projects are delivered on time, within scope and within budget. Develop detailed project plans to monitor and track progress, and to manage changes to the project scope and timeline. Measure project performance using appropriate tools and techniques. Report and escalate to executives as needed. Successfully manage the relationship with the client and all stakeholders. Create and maintain comprehensive project documentation. Supports preparation of operational audits and grant materials, internal and external reporting requirements, and requests for information and data. Responsible for administrative duties such as preparing correspondences, managing calendars and meeting schedules, preparing for meetings, and other administrative support as assigned. Other duties as assigned. COMPETENCIES: Collaborative Displays willingness to make decisions, resolve conflict and delegate work assignments in a timely manner Adapts to change, takes responsibility for own actions to advance team goals Speaks and writes clearly and persuasively in formal and informal presentations Actively participates in meetings and uses listening skills to keep an open mind Solicits input from appropriate stakeholders, explains reasoning for decisions and uses strong interpersonal skills to communicate and influence others Gives recognition to others for results Solid Character Balances team and individual responsibilities while assessing own strengths and weaknesses Exhibits objectivity and openness to others’ views Welcomes feedback, builds positive team spirit, supports all team members Develops alternative solutions, supports and share expertise with other team members while building positive morale Demonstrates knowledge of company policies and treats people with respect Works ethically and with integrity, upholds organizational values Keeps commitments, shows respect and sensitivity for cultural differences Educates others on the value of diversity, promotes a positive work environment where all feel free to contribute Organizational Support Completes administrative task correctly and on time, and develops strategies to achieve organizational goals and values Supports affirmative action and respect diversity, understands organization’s strengths and weaknesses, analyzes market and competition, and identifies external threats and opportunities while adapting strategy to changing conditions Prioritizes and plans work activities while understanding business implications of decisions Demonstrates accuracy and thoroughness within approved budget and displays original thinking and creativity Displays knowledge of market and competition that aligns with strategic goals Meets challenges with resourcefulness, generates suggestions for improving work, develops innovative approaches and ideas Leadership Displays passion and optimism while exhibiting confidence in self and others Inspires respect and trust while motivating others to perform well and influencing actions and opinions of others Coordinates projects, develops workable implementation plans, includes staff in planning, decision-making, and process improvement Communicates and completes changes and progress of projects on time and on budget while managing project team activities to overcome resistance Makes self-available to staff, provides regular performance feedback Develops individual team member skills and encourages growth Safety and Security Promotes safety precautions and security measures to ensure the safety of both staff and patients Adheres to data security guidelines, including appropriate use of EMR systems and IT resources TYPICAL WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is exposed to outside weather conditions. The noise level in the work environment is usually moderate. TYPICAL PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to write/type case notes. The employee is frequently required to stand; walk; sit and talk and use hearing to listen. The employee is occasionally required to reach with hands and arms and stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. QUALIFICATIONS: Strong written and verbal communication skills. Strong drive to provide excellent customer service and experience, with an awareness of prioritization of tasks, stakeholders, budget, and time. Interpersonal and organization skills. Proficient in Microsoft Office. Proficient in healthcare analytics or willingness to learn healthcare analytics and data mining. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor’s degree in related field (healthcare, business, finance) 1 – 2 years of project coordination experience preferred

Keywords: FAMILY HEALTH CARE CENTER OF KALAMAZOO, Lansing , Project Coordinator, Administration, Clerical , Kalamazoo, Michigan