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SHS-EXECUTIVE ASST

Company: Sparrow
Location: Lansing
Posted on: May 15, 2020

Job Description:

Job Opportunity Job ID:--20639 Positions Location: Lansing, MI -- Job Description General Purpose of Job:------ Description: Positions Location: Lansing, MI -- Job Description General Purpose of Job:------ Performs a variety of professional administrative support functions to aid the Vice President, Legal and Risk Management in effective and efficient flow of work for the Legal and Risk Management Divisions. Essential Duties: This job description is intended to cover the minimum essential duties assigned on a regular basis.-- Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position. Communicate proactively and effectively with Leadership, internal and external stakeholders. Produces a variety of correspondence, forms, legal documents, reports and summaries from various sources including executive dictation, notes, committee minutes, research, etc. Assists with maintenance of Legal database and answers questions about compliance with System policies Receives, produces and maintains documents that contain highly sensitive and confidential information. Receives, screens and directs incoming mail, phone calls and visitors, handles some matters personally and forwards needed matters on to Vice President or appropriate individual. Prepare responses to routine inquiries and do follow-up to ensure items are handled. Compose, review and edit documents for review by the Vice President. Acts as liaison between the Vice President and patients, Caregivers, physicians, Board members and external groups. Manages and communicates calendar and daily schedule. Coordinates arrangements for professional conferences and seminars. Regularly interacts with a variety of national organizations, community leaders and other individuals who are influential or important to the Hospital System. Determines issues which need to be made aware of and communicates them in an appropriate manner. Orders supplies as needed. Services as a time keeper for the Division. Job Requirements General Requirements None Work Experience See education section Education Bachelor's Degree in business, management, healthcare administration with a minimum if 3 years administrative assistant experience; OR Associates Degree in Office Administration or related field and a minimum of 5 years equivalent work experience; OR High School Diploma/GED and minimum of 7 years Administrative Assistant experience, of which at least 3 years must be providing support at the executive level. Specialized Knowledge and Skills Self-motivated, responsive, proactive and able to handle multiple priorities in a fast paced environment Strong public relations skills with the ability to interact efficiently and effectively with a wide variety of individuals Excellent verbal and written communication skills Able to make sound independent judgments Able to multi-task and prioritize while receiving frequent interruptions Well organized and able to problem solve, anticipate problems or issues and work without close supervision Strong attention to detail Minimum typing of 60 wpm Excellent computer skills and ability to learn new software and systems Sparrow Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. Job Family Administrative/Clerical Requirements: Shift Days Degree Type / Education Level Bachelor's Status Full-time Facility Sparrow Hospital Experience Level 4-9 Years

Keywords: Sparrow, Lansing , SHS-EXECUTIVE ASST, Other , Lansing, Michigan

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