Executive Assistant

Company: Gillespie Group
Location: Lansing
Posted on: January 12, 2022

Job Description:

About Gillespie Group
Gillespie Group specializes in creative real estate development, pursuing excellence in all that we do. Our passion lies in taking creative risks that transform communities, promoting growth, change, and additional investment. Our real estate portfolio spans across Michigan, and our home office (where this position is located) is in Lansing, Michigan and we have about 85 employees company-wide.

This position is In-Person.

About the Role
The ideal candidate will provide high-level assistance to the Leadership Team (LT) at Gillespie Group. Reporting directly to the Director of Finance, the Executive Assistant will serve as a liaison to other management teams, and provide project tracking for multiple projects. - They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. The ideal candidate will be creative, agile, and enjoy working within an entrepreneurial environment, and have the ability to exercise good judgment in a diversity of situations. To be highly successful, they must have strong written and verbal communication, and the ability to maintain a realistic balance among multiple priorities.

What You'll Do
Calendar management for executives
Aid executive in preparing for meetings (both virtual and in-person)
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives
Professionally represent both the executive and the company with external stakeholders (written, verbal, in person).
Manage sensitive matters with a high level of confidentiality
Print documents, flag for signature as needed
Mail documents as requested to ensure timely delivery
Save documents in company file-structure (hard and soft copies)
Run errands for the company as requested, including personal errands at times
Greet guests
Answer phones and professional direct callers to the correct teammate
Arrange travel and accommodations for executives. Prepare expense reports.

Qualifications
Bachelor's degree or 3-5 years relevant experience preferred
Advanced skillset in Microsoft Office suite (specifically Outlook, Word, PowerPoint)
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills. Ability to draft a business letter with a professional format
Flexible hours as dictated by the needs of business for projects and meetings.

Preferred attributes:
Project Organization/Collaboration - can track progress of multiple projects and keep Executive apprised of bottlenecks/issues.
Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
Commitment to excellence - perform duties at the highest level possible on a consistent basis.
Excellent communicator - able to interact with people of all levels in a confident, professional manner.
Demonstrate ability and temperament to work with sensitive information.
Team player - have team-oriented experience and approach.
Service focus - dedicated to meeting the expectations of the LT by maintaining effective relationships with interested parties.
Ability to think outside of the box with a sense of urgency.
Excited about real estate development and urban renewal

Keywords: Gillespie Group, Lansing , Executive Assistant, Other , Lansing, Michigan